Many events that you plan are likely annual events, possibly reaching the point of running themselves. You already have a great foundation for planning the event, you have a good relationship with the venue, have used the same vendors year after year and your attendees know exactly what to [...]
In my blog post Event Planning- Who’s the Boss, I discuss all of the different people who could be involved in the decision making process in an event, including volunteer committees, administrative staff and boards. As we all know, complications can easily arise when you have too many cooks in [...]
When working with committees or clients for national associations from various time zones, communication tends to be done through email. Have you ever worked with someone who communicated with you about the event solely by cc’ing you on emails? And this person then assumed you knew everything that was [...]
The cancellation of the 2012 New York City Marathon, due to Superstorm Sandy, was disappointing to the approximately 47,000 runners who dedicated months to train for the race, many of whom had already spent a significant amount of time and money to register and travel to New York for [...]
Anyone who has ever taken over a position from someone else knows that everyone has a unique way of filing electronic documents. Saving a file in one place may make sense to me but is not necessarily logical to my colleague. This issue came to the forefront in our [...]
When planning an event it is an industry standard to create a critical path to help keep you on track and meet the deadlines, but what about the day of your event? What happens then? You are often thrown in every direction the day of the event, whether it [...]
When planning an event, it is crucial to have your final program or event agenda determined early. A tough challenge in event planning is building a program that will satisfy the needs of all those in attendance and then sticking to it. You have to consider many key factors [...]
More often than not meetings and conferences are aimed at those who thrive in an environment full of people. There is loud music, audience and group interactions, and very little time to yourself. Basically, we plan our events for extraverted people. Not everyone is naturally extraverted and often our [...]
As event planners we are often responsible to create and solicit sponsorship packages as part of an event. Clients will often use the same package from year to year with few changes. Our article What to Include in Your Event Sponsorship Package, explains how to create a sponsorship package [...]
There are many urgent items that need to be completed in order to wrap up an event and it is important that you do not forget to acknowledge those who helped make the event a reality. Thank you letters should be sent to sponsors and exhibitors shortly after the [...]
